SURIGAO. EXECUTIVE SECRETARY, Manila, P. I.: SURIGAO, October 1, 1903. From July 1, 1901, to July 14, 1903, about one-half mile of road has been built and two small bridges and 1 mile of road repaired under supervision of provincial supervisor. From July 14, 1903, to September 30, 1903, two small bridges have been built and provincial grounds improved. No relief-fund rice expended. RAFAEL ELIOT, Acting Governor. TAYABAS. LUCENA, October 1, 1903. EXECUTIVE SECRETARY, Manila: Road work done during September: Lucena-Tayabas road, filling ditches, brushing and grading, 2 miles. Sariaya-Candelaria road, brushing and grading, 4 miles Candelaria-Tiaong road, brushing, filling ditches and grading, 1 mile. Total, 7 miles of road work. Rice expended, 400 piculs. ZAMBALES. PARAS, Governor. Mr. FERGUSSON, Executive Secretary, Manila, P. I.: IBA, October 1, 1903. Have to-day received your telegram of September 28 last, relative to report upon roads and bridges. I reply that steamship Masbate brought rice to Iba on September 15, to Santa Cruz on the 16th, to Bolinao on the 17th. From these points it was immediately distributed to the pueblos of the province, the amount of this rice being 1,989 piculs. Work on roads and bridges could not be commenced in all the towns until the 28th of September, and as there has been no time for receiving data from the municipalities, it is not possible for me to inform you now of the amount of work done and of the amount of the relief fund expended. However, I shall do so as soon as possible. LESACA, Governor. EXHIBIT Y. EXECUTIVE ORDERS AND PROCLAMATIONS, OCTOBER 1, 1902, TO SEPTEMBER 30, 1903. EXECUTIVE ORDER No. 104. OFFICE OF THE CIVIL GOVERNOR OF THE PHILIPPINE ISLANDS, No collecting, disbursing, or other officer or employee of the insular government, or of the various provincial and municipal governments, upon being discharged, transferred, or otherwise vacating his office, will remove therefrom any retained paper or other official record. This prohibition applies particularly to retained copies of accounts-current and property returns, together with their vouchers, official correspondence, files of acts of the Philippine Commission, executive orders, department and bureau circulars and orders, all of which must be preserved in good order. The attention of all collectors, inspectors, and disbursing officers of customs, collectors and disbursing officers of internal revenue, postmasters, provincial treasurers, and supervisors is especially called to the foregoing instructions. WM. H. TAFT, Civil Governor. EXECUTIVE ORDER No. 105. OFFICE OF THE CIVIL GOVERNOR To insure prompt action and render possible systematic control in the matter of the execution and cancellation of fidelity bonds required by law of certain officials and employees, the following rules are published for the guidance of all chiefs of bureaus and offices of the insular and provincial governments and of the government of the city of Manila. In so far as the latter is concerned the secretary of the municipal board will perform the duties hereinafter prescribed for the chief of bureau or office: 1. A list of officials and employees pertaining to the bureau or office, who are required to furnish bonds, will be at once prepared and forwarded direct to the treasurer of the Philippine Archipelago, who will verify the records of his office thereby and without delay take proper steps to secure the cancellation of bonds still in force in behalf of officials or employees out of service and the execution of bonds for their successors and any others who have not qualified in that respect. This list will set forth the name and official designation of each individual, his salary or other compensation, the amount of bond as fixed by competent authority, date of appointment to present position on account of which bond is required, and name of predecessor, if any. 2. When a bonded position is created and appointment made thereto, or a bond required in a position theretofore existing, or appointment made of a successor to a bonded official or employee discharged or otherwise relieved, the chief of the bureau or office to which the position pertains will at once forward to the treasurer of the Philippine Archipelago a statement setting forth the designation of the position, financial or property responsibility thereof, salary attached thereto, the name of the appointee, date of his appointment to the position in question, and such further information in the premises as may be required by the treasurer. Upon receipt of the report above required the treasurer will promptly furnish the chief of bureau or office in interest the required blank forms of application for fidelity bond, to be tilled in and signed with the least delay practicable by the person in whose behalf the surety is required, and the complete application will be forwarded promptly to the treasurer for submission to the surety company for consideration. The acceptance or rejection of the risk by the company will be promptly communicated by the treasurer to the chief of the bureau or office concerned. 3. Whenever a bonded official or employee is discharged or otherwise relieved and a successor not immediately appointed, the treasurer of the Philippine Archipelago will be at once advised by the chief of bureau or office in which the change has occurred. WM. H. TAFT, Ciril Governor. EXECUTIVE ORDER OFFICE OF THE CIVIL GOVERNOR No. 106. Pursuant to the provisions of the act of Congress of July first, nineteen hundred and two, the ratio for the reduction of United States currency and insular currency is hereby fixed at one dollar United States currency for two dollars and forty-six cents insular currency; this rate to remain in force for at least ten days and until further order. WM. H. TAFT, Ciril Governor. EXECUTIVE ORDER OFFICE OF THE CIVIL GOVERNOR No. 107. Pursuant to the provisions of the act of Congress of July first, nineteen hundred and two, the ratio for the reduction of United States currency and insular currency is hereby fixed at one dollar United States currency for two dollars and fifty cents insular currency; this rate to remain in force for at least ten days and until further order. WM. H. TAFT, Civil Governor. EXECUTIVE ORDER No. 108. OFFICE OF THE CIVIL GOVERNOR On the recommendation of the Director of the Census, in order to prevent the change of municipal officials during the taking of the census, municipal elections in all provinces are hereby postponed, pursuant to the provisions of act numbered five hundred and two, until the first Tuesday in May, nineteen hundred and three. WM. H. TAFT, Civil Governor, EXECUTIVE ORDER OFFICE OF THE CIVIL GOVERNOR No. 109. Captain Robert H. Noble, Third United States Infantry, is announced as aide-decamp to the civil governor of the Philippine Islands, to date from October twentyfirst, nineteen hundred and two, when he reported to the undersigned in accordance with orders from the War Department. WM. H. TAFT, Civil Governor. EXECUTIVE ORDER OFFICE OF THE CIVIL GOVERNOR No. 110. Pursuant to the provisions of the act of Congress of July first, nineteen hundred and two, the ratio for the reduction of United States currency and insular currency is hereby fixed at one dollar United States currency for two dollars and sixty cents insular currency; this rate to remain in force for at least ten days and until further order. WM. H. TAFT, Civil Governor, EXECUTIVE ORDER No. 111. OFFICE OF THE CIVIL GOVERNOR The chief of the bureau of public lands is designated to act as administrator of the estate of the San Lazaro Hospital, and to perform all the duties connected with such position formerly imposed upon the insular treasurer, who is relieved from such duty upon the termination of an accounting which the chief of the bureau of public lands shall proceed immediately to have with the insular treasurer. All authority previously vested in the insular treasurer by virtue of the provisions of Executive Order No. 7 shall hereafter be vested in the chief of the bureau of public lands. EXECUTIVE Order No. 112. WM. H. TAFT, Civil Governor. OFFICE OF THE CIVIL GOVERNOR The following regulations shall govern the matter of leaves of absence granted under the provisions of Act Numbered Eighty to all officials, including heads of offices or bureaus, and to all employees filling appointive offices and positions of trust and employment under the government of the Philippine Islands, and are hereby published for the information and guidance of all concerned in order that a uniform practice may obtain throughout the service. All orders heretofore issued from the office of the military governor and from this office relating thereto are hereby revoked: I. Heads of offices or bureaus are directed to keep a systematic record, on a form provided for that purpose, of leaves of absence of all officers and employees connected with their offices or bureaus respectively, and to enter daily upon this record all absences from duty showing whether with leave, without leave, or on sick leave, and to forward to the civil service board at the beginning of each month, on form three furnished by said board, a statement of the absences of all officers and employees from any cause whatever during the preceding month. II. In submitting statements of leaves of absence, preliminary to granting leave to officers and employees under the provisions of sections two and three of Act Numbered Eighty, all heads of offices or bureaus will forward a prompt and clear report through the civil service board on a form prescribed by said board showing all absences from duty, including therein the period or periods of leave, if any, previously enjoyed, and whether with leave, without leave, or on sick leave. III. (a) Applications for accrued leave for a period of more than two days must be made in writing one week in advance, wherever possible, of the date on which the leave is desired to become effective, upon Form Numbered Thirty-nine, Philippine civil service board, to the head of the office or bureau for recommendation and transmission through said board to the proper executive officer authorized to exercise executive control as contemplated in act numbered two hundred and twenty-two. (b) Accrued leave of absence of an employee in the insular civil service shall be computed pro rata in accordance with the schedule contained in section two of act numbered eighty. The leave of an employee accruing while he was connected with the Army or Navy shall be computed from the date of detail to civil duty; in the case of an officer, on the basis of the pay and allowance last received by him during his detail; and in the case of an enlisted man, on the basis of the annual salary first received by him after discharge from the Army or Navy: Provided, That no time intervened between the time of such discharge and his appointment in the civil service, in which event no leave will be allowed during the period of his detail while connected with the Army or Navy. (c) An employee who is separated from the civil service without prejudice (namely, without cause) may be given leave with pay and his name shall remain on the pay roll at the rate he is then receiving for a period equaling in money value the period of accrued leave estimated in accordance with the schedule provided in section two of act numbered eighty. (d) An employee who is granted leave for vacation purposes shall be given leave with pay at the rate he is then receiving for a period equaling in money value the period of accrued leave estimated in accordance with the schedule provided in section two of act numbered eighty; and he may be granted, if he so desires, such additional leave, without pay, as will give him the aggregate length of time on leave, with and without pay, as provided in the aforesaid schedule. IV. (a) All applications for leave of absence on account of illness for a period of more than two days must be made on Form Numbered Forty, Philippine civil WAR 1903-VOL 5-60 service board, and transmitted as in the case of applications for accrued leave: Provided, That sick leave shall not be granted in advance. (b) When it becomes necessary for an officer or an employee to avail himself of the provisions of section three of Act Numbered Eighty, notice must be sent immediately to the head of the office or bureau in which he is employed. Where an officer or an employee contemplates leaving the islands on account of illness he must submit an application on Form Numbered Forty and a medical certificate on Form Numbered Forty-one described in paragraph c of this section. Permission to be absent may thus be obtained and the office record will show "absent with leave” each day until return to duty, which shall not be construed as sick leave unless satisfactory evidence of illness is furnished as required in paragraph c of this section. (c) Within five days after return to duty from said leave of absence, the officer or employee shall file with the head of the office or bureau a statement in regard to his absence on account of illness (on Form Numbered Forty, if not previously filed, which must be made under oath before an officer in the Philippine Islands duly authorized to administer oaths, accompanied by a certificate made on Form Nunbered Forty-one by the attending physician or physicians during the period of his illness. Said certificate or certificates shall give specifically the name, nature, and description of the disease from which the employee was suffering, the exact period or periods, giving dates, during which the physician writing the certificate treated him, the period or periods, if any, during which he was a patient in a hospital, and the length of time such disease incapacitated him from performing the duties of his position. In all cases the certificate of illness must be made by a reputable practicing physician or surgeon. A medical reexamination may be made and a report rendered thereon by a duly authorized medical examiner when so directed by the civi governor or by a secretary of one of the departments. If it shall be shown that the disease named was due to immoral or vicious habits, no allowance for leave on account of illness shall be made, but such leave shall be chargeable against unused accrued leave, and if in excess of accrued leave it shall be without pay, as no such cases will be regarded as meritorious. If the evidence of illness submitted is sati factory, sick leave will be granted with pay for the time during which such employe was incapacitated on account of such illness, provided that such period shall not exceed sixty days in any one calendar year. V. Leaves of absence not exceeding two days may be granted in the discretion of the head of an office or bureau, and in case of illness without the certificate of an attending physician, but the applicant must certify that he was ill and unable to perform his official duties. VI. Temporary and emergency employees are not entitled to the benefits of leaves of absence provided by any existing law or order. VII. Leave of absence for any reason other than serious illness must be contingent upon the necessities of the service, and although definitely provided by law it it is not an inherent right which may be recognized without due regard for the interests of the public service. VIII. In computing periods of absence from duty, there is no authority of law for considering such absence on Saturday as less than one entire day, Saturday being a short day and not a half holiday. IX. Officials and employees on leave of absence are required to report to the heads of their respective offices or bureaus at the end of each month by registered mail their post-office addresses for the ensuing month, and shall promptly report in a similar manner and in sufficient detail every unexpected and unavoidable delay which may have occurred during the period contemplated by their leaves of absence. X. No official or employee holding a classified position in the Philippine civil service shall be dropped from the rolls of his office for unexplained absence in the United States until at least forty days after the expiration of the period of absence contemplated by the leave granted. XI. All officers and employees who are granted leave of absence for the purpose of visiting the United States and who contemplate returning to duty upon the expi ration of such leave of absence shall, before leaving the Archipelago, make application to this office for transportation from San Francisco returning to Manila. In each such application the date of the expiration of leave of absence and the post-office address of the applicant while in the United States will be stated. Subsequent communication regarding return transportation and prompt report of any change occurring in the applicant's post-office address will be directed by him to the Chief of the Bureau of Insular Affairs, War Department, Washington, District of Columbia, and a duplicate copy of each such communication mailed at the same time to the Executive Secretary, Manila. WM. H. TAFT, Civil Governor. |