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will be kept by the captain or other officer in command, and preserved for reference after the discharge of the company.
DISCHARGE AND SUBSTITUTION OF MEN, AND EXCHANGE OF
58. After muster into service, or the prescribed enrolment of recruits to fill vacancies, no enlisted man of volunteers or militia shall be discharged before the expiration of his term of enlistment without authority of the War Department, except by sentence of a general court-martial, or on certificates of disability by the commander of the department, of an army, or army corps, in the field. All substitution or exchange of one man for another is illegal and unauthorized, and will bar both bounty and pension, and consequently that and the exchanging or “swapping” of horses which have been mustered into the service is positively forbidden.
MUSTERING OUT AND MUSTER-ROLLS FOR DISCHARGE.
59. The rolls for this purpose will be compared with thos of the first muster. All persons on the first rolls, and absent at the final muster, must be accounted for, whether dead, captured, discharged, or otherwise absent; and if the mustering officer, in any particular case, shall have cause to doubt the report entered on the rolls, he shall demand the oath of one or more persons to prove the fact to his satisfaction ; further, he shall take care that not more persons of the several ranks be mustered out of service than were mustered in, if there be an excess over the requisition or beyond the law, nor recognize additions or substitutions, without full satisfaction that the additions or substitutions were regularly made, and at the time reported on the rolls. To fulfil the requirements of the act of Congress approved July 22, 1861, in relation to bounty,
three copies of the muster-roll for discharge (one for the captain to retain, one for the adjutant general of the army, and one for the bounty bureau) will contain the names of all the persons who have been borne on the previous muster-rolls from the first, or the one of muster into service, and including such, if any, as may have joined the company since that muster, with the appropriate remarks opposite their names, showing when, where, how, and by what authority they joined or were enrolled.
60. The names of all those, except commissioned officers, who have been killed in battle, missing since a battle, have died, deserted, been discharged, transferred, or in any manner dropped from the company, during the whole term, will be placed, in the order here mentioned, below the name of the last private present, in the manner, and with remarks, as directed in paragraph 46, officers and men.
61. All the different grades, or rank, which any person may have held during the term, will also be noted in the roll of discharge, with dates of changes in the column of remarks. If the person be in his second grade (shown in the third col. umn) at the time of muster, say, was [private] from enrolment to [September 4, 18—.] If in his third grade, say, was (private] from enrolment to [September 4;] then [corporal] to [October 31, 18—;] or was sergeant] from enrolment to [September 4,] then (private] to (October 31, 184]
62. If the change, either up or down, took place since the last payment to the person, and his pay due is thereby affected, the remark, or the last part of it, will be, was [private, &c, &c., &c.,] then appointed, elected, promoted, or reduced, &c., &c., as directed in paragraph 33.
63. The two copies of roll for paymaster will not embrace the names of persons previously dropped from the rolls.
64. But if no payment has been made before the muster for discharge, all the rolls will be alike, and embrace every name from the muster into service, or commencement of the term, with dates, &c., of those joined afterwards, as in paragraph 37, and all necessary remarks. But those killed, died, discharged, &c., will be put at the bottom of the roll, as directed in paragraphs 46 and 61.
65. The three rolls for discharge, (for captain, adjutant general, and bounty bureau,) mentioned in paragraph 60, will contain two additional columns, two and three inches wide, (as below,) to show to whom, and to what place, the soldier wishes to have his warrant for bounty addressed.
WARRANT FOR BOUNTY FOR EACH MAN, HOW TO BE
DIRECTED ON THE ENVELOPE.
What post office and place.
* This column, on rolls for discharge, should be near a foot wide, for necessary remarks.
66. These columns will be filled up by the captain, who will consult, seasonably, all the men of his company, and con
rm strictly, in this respect, to their wishes.
67. In all cases of casual discharge or death, under circumstances which entitle to bounty, the address as above, or late place of residence of the men deceased, will be given by the captain in a note at the bottom of his next roll for periodical payment, repeated, of course, on the roll for discharge. And the addresses thus entered on the rolls shall be read to the men present, in the hearing of the mustering officer, that his signature may authenticate also their wishes in that respect.
ORDER IN WHICH REMARKS WILL BE MADE.
68. Make the remarks, such as any case may require, in the following order of precedence: Joined, when, how, as in paragraphs 27, 45; appointed, promoted, or reduced, as paragraph 37; sick or confined, as paragraph 39; detached service, as paragraph 41 ; back pay due, as paragraph 48; stop for extra clothing or arms lost, as paragraph 53; claim for horse or private arms lost, as paragraphs 55, 57.
ARMS AND OTHER PUBLIC PROPERTY-HOW RECEIVED, AC
COUNTED FOR, AND RETURNED.
69. All arms, clothing, camp equipage, and other public property will be issued on requisitions made by the colonels of regiments, duly approved, and a register will be kept at regimental headquarters of all property so received, from whom received, and to whom (in the regiment) reissued. And all officers of the army who make such issues will make report thereof at the time, or in season for the ensuing muster for payment or discharge, to the inspector general or commanding general where the regiment may be serving, to be verified by the invoices and register of property received at regimental headquarters, to the end that mustering officers, for periodica payments or discharge, may cause the necessary stoppages to
be made on the muster-rolls. These stoppages will include all arms and equipments furnished to commissioned officers for their personal use.
70. Arms, equipments, camp equipage, &c., which are furnished for public use during the term or campaign, must be re-delivered before the muster for discharge, and receipts therefor shown or accounted for by the decision of a board of survey, legally convened, as having been worn out in service, or lost, while in public use, by unavoidable accident, without any fault or negligence by him who had the property in charge. All deficiencies will be charged to the individual who had the property in use. Captains and other officers are responsible for the public property, such as arms, equipments, camp equipage, &c., issued to and in use by their men, to see that the articles are well preserved and returned or accounted for as above mentioned.
71. Therefore, preparatory to the muster for discharge, the officers who have had public property in their charge will make returns (in tabular form) of arms and equipments; of quartermaster's stores; of commissary's supplies; of medical supplies and surgical instruments; of clothing, (each department sep arate,) showing the amount or quantity reccived—to be verified by the register at regimental headquarters to be accounted for either by issues or receipts from officers; issues of clothing to the men and charged on the muster-rolls ; expended or worn out, or lost by unavoidable accident, and in what manner; and remaining on hand then, to be delivered. These returns must be authenticated before the mustering officer, by oath, and any deficiency of property not satisfactorily accounted for will be charged to the officer on the muster-rolls.
72. What is said of captain or company will apply to colonel or other officer having a muster-roll to make, in relation to men and property.